Privacy policy (GDPR)
This policy explains how personal data is processed when you use the KoDa Systems website. It is a strong baseline for a company website. Update the controller details and contact channels in Company details.
1. Data controller
The data controller is KoDa Systems (“Controller”). Controller identification details are available in Company details.
Privacy contact: kontakt@koda-systems.com.
2. Scope of data
We may process: name, e-mail, company/plant name, message content, and technical data such as IP address in server logs.
3. Purposes and legal bases
| Purpose | Legal basis | Data |
|---|---|---|
| Handling enquiries (form / e-mail) | GDPR Art. 6(1)(b) (pre‑contract steps) or Art. 6(1)(f) (legitimate interest – business communication) | Name, e-mail, message content, company (optional) |
| Security and service continuity | GDPR Art. 6(1)(f) | Technical data (e.g., IP, logs) |
| Direct marketing of our services (if used) | GDPR Art. 6(1)(f) / consent (depending on the channel) | Contact and communication data |
4. Recipients
Data may be shared with processors acting on our behalf (e.g., hosting, e-mail provider) under data processing agreements, only to the extent necessary for the service.
5. Transfers outside the EEA
As a rule, we do not transfer data outside the EEA. If you enable tools provided by suppliers outside the EEA (e.g., analytics), ensure an appropriate legal mechanism (e.g., SCCs) and update this policy.
6. Retention
- business correspondence: for the time needed to handle the matter and then as reasonably required (e.g., up to 24 months),
- server logs: typically up to 90 days (depending on hosting settings),
- accounting data: as required by applicable law if a contract is concluded.
7. Your rights
You have the right to access, rectify, erase, restrict processing, data portability, object, and lodge a complaint with the competent supervisory authority.
8. Voluntary nature
Providing data is voluntary, but necessary to respond to your enquiry (e.g., e-mail address).
9. Automated decision-making
We do not use automated decision-making, including profiling, unless you implement marketing tools that require consent and appropriate notices.
10. Contact
Privacy enquiries: kontakt@koda-systems.com.